---
title: "Inviting external users to a project"
slug: "hexagon-geocloud-inviting-external-users-to-a-project"
updated: 2026-08-18T12:54:10Z
published: 2026-08-18T12:54:10Z
canonical: "rcdocs.leica-geosystems.com/hexagon-geocloud-inviting-external-users-to-a-project"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://rcdocs.leica-geosystems.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Inviting external users to a project

## Invite external users to a project

Hexagon GeoCloud allows you to share a project with users from a different company account. This is useful when different organisations are collaborating on a larger project (for example, sub-contractors who can individually benefit from the geo data stored in GeoCloud).

When a user from a different company account is invited to a project, they become an **External Member** to the project's parent company account.

> [!WARNING]
> To invite an External Member to a project, the user must have an existing user registered in a different organisation's company account. The intended External Member's own organisation does not need to have an active subscription (only an account).

To invite an External Member to a project:

1. Open the **project**.
2. Go to the **Members** tab.

![external members.png](https://cdn.document360.io/820e11db-8ed5-45ae-ac86-f6b77dcb2aa7/Images/Documentation/external%20members.png)

Add members to the project
3. Click **Add members** in the upper right corner.

![add members.png](https://cdn.document360.io/820e11db-8ed5-45ae-ac86-f6b77dcb2aa7/Images/Documentation/add%20members.png)
4. **Enter the email address**(es) of the user(s)![add external.png](https://cdn.document360.io/820e11db-8ed5-45ae-ac86-f6b77dcb2aa7/Images/Documentation/add%20external.png)

> [!NOTE]
> The initial project role set for External Members is always Viewer. This can be changed later (but not during the initial invite) by going into the Project's Members tab and changing the invited External Member's role.
5. Click **Add members**.

> [!NOTE]
> If the user is not registered with any company account in HxDR, an error message appears indicating that the e-mail address was not found.
6. For ease of access, the invited members will receive a confirmation email with a direct link to the project they've been invited to for easier access.

![confirmation message.png](https://cdn.document360.io/820e11db-8ed5-45ae-ac86-f6b77dcb2aa7/Images/Documentation/confirmation%20message.png)

Project invitation confirmation

> [!NOTE]
> Invited external users will have access only to the project they've been added to as a member, and will not have access to other company projects.