---
title: "Add users to your account"
slug: "hexagon-geocloud-add-users-to-your-account"
updated: 2026-08-24T14:37:01Z
published: 2026-08-24T14:37:19Z
canonical: "rcdocs.leica-geosystems.com/hexagon-geocloud-add-users-to-your-account"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://rcdocs.leica-geosystems.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Add users to your account

There are three ways a user can be added to Hexagon GeoCloud, depending on who they are and how your organisation manages access. Use the guide below to find the right process.

---

## Which scenario applies to you?

| Scenario | Who is the person? | How they join |
| --- | --- | --- |
| [Invite a colleague](/v1/docs/hexagon-geocloud-add-users-to-your-account#invite-a-colleague) (non-SSO) | Someone in your organisation who does not yet have an HxDR user account. | Admin sends an email invitation; person accepts the link and creates an account. |
| [Invite an external partner or contractor](/v1/docs/hexagon-geocloud-add-users-to-your-account#invite-an-external-partner-or-contractor) | Someone from a different organisation who already has an HxDR user account. | Add them directly to a specific project; no company account membership required. |
| [Onboard and invite colleagues using Single Sign-On (SSO)](/v1/docs/hexagon-geocloud-add-users-to-your-account#onboard-using-single-signon-sso) | A colleague when your organization uses SSO. | Person logs in with their company credentials; account is created automatically. |

---

## Invite a colleague

**Use this when:** you want to add someone from your own organisation to the company account so they can access projects and collaborate.

The person does not need an existing HxDR account. They will receive an email invitation and must follow the link to complete registration.

Requirements:

- You must have an **Admin** or **Maintainer** company account role to send invitations.
- The invitation link remains active for **30 days**. After that, a new invitation must be sent.

➝ [Inviting internal users to company account](/v1/docs/hexagon-geocloud-inviting-internal-users-to-company-account)

---

## Invite an external partner or contractor

**Use this when:** you want to share a specific project with someone from a different organisation — for example, a sub-contractor or a client — who already has an HxDR account.

The person is added to your company account as an **External Member**, with access limited to the invited project. Their default project role is **Viewer**. Their own organisation does not need an active subscription.

Requirements:

- The person must already be registered in HxDR under a different company account.
- The email address is case-sensitive and must match the address used at registration.

➝ [Inviting external users to a project](/v1/docs/hexagon-geocloud-inviting-external-users-to-a-project)

---

## Onboard using Single Sign-On (SSO)

**Use this when:** your organisation has SSO enabled and colleagues should log in using their existing company credentials rather than a separate HxDR password.

Unlike the invitation flow, SSO users **do not receive an email invite**. They create their account automatically the first time they log in at [hxdr.app](https://hxdr.app/) using Single Sign-On. See [Login and authorisation](/v1/docs/hexagon-geocloud-login-and-authorisation) for what this login screen looks like. Once logged in, their account appears in the Users menu and an Admin can assign them a company account role.

Requirements:

- SSO must already be configured for your organisation. See [Single Sign On (SSO)](/v1/docs/hexagon-geocloud-single-sign-on-sso) if you have not set this up yet.
- An Admin account is needed to assign roles to newly created SSO users.

➝ [Roll out SSO to your team](/v1/docs/hexagon-geocloud-roll-out-sso-to-your-team)

---

## After adding a user

Once a person has joined — regardless of which path they took — you can manage their access at any time:

- **Change their company account role:** go to the Users menu and select the user.
- **Add them to a project:** open the project, go to the Members tab, and use Add members.
- **Change their project role:** see [Editing project member roles](/v1/docs/hexagon-geocloud-editing-project-member-roles).